Privacy Policy

Last Updated: April 12, 2026

Tri-Media (“Tri-Media”, “we”, “our”, or “us”) is committed to protecting the privacy and confidentiality of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in the course of our business operations and through our website.

This policy applies to information collected through:

• Our website
• Contact forms and enquiries
• Client engagements and partnerships
• Marketing, sales, and communication activities
• Any other interactions with Tri-Media

By using our website or engaging with us, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect personal information only as necessary to conduct our business and provide our services.

1.1 Information You Provide Voluntarily

This may include:

• Full name
• Company or organization name
• Job title or role
• Email address
• Phone number
• Project or enquiry details
• Any information you submit via forms, emails, or meetings

You are responsible for ensuring the accuracy of the information you provide.

1.2 Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, including:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent
• Referring URLs
• Cookies and similar tracking technologies

This information is used for analytics, security, and website improvement purposes.

2. How We Use Your Information

Tri-Media uses personal information for legitimate business purposes, including:

• Responding to enquiries and requests
• Communicating with prospective and existing clients
• Delivering services and managing client relationships
• Preparing proposals, contracts, and agreements
• Improving our website, services, and offerings
• Marketing and business development (where permitted)
• Meeting legal, regulatory, and contractual obligations
• Protecting against fraud, security threats, and misuse

We do not sell or rent personal information to third parties.

3. Legal Basis for Processing (Where Applicable)

Depending on jurisdiction, Tri-Media processes personal information based on one or more of the following legal grounds:

• Your consent
• Performance of a contract or pre-contractual steps
• Compliance with legal obligations
• Legitimate business interests that do not override individual rights

4. Cookies and Tracking Technologies

4.1 What Are Cookies?

Cookies are small data files stored on your device that help improve website functionality and user experience.

4.2 How We Use Cookies

• Analyze website traffic and usage patterns
• Improve performance and usability
• Support security and fraud prevention

You may control or disable cookies through your browser settings. Disabling cookies may affect website functionality.

5. Information Sharing and Disclosure

Tri-Media may share personal information only in the following circumstances:

• With trusted service providers who support our operations (e.g., hosting, analytics, CRM), under confidentiality obligations
• With professional advisors (legal, accounting) as required
• To comply with applicable laws, regulations, or legal processes
• To protect the rights, property, or safety of Tri-Media, our clients, or others
• With your explicit consent

All third parties are required to protect personal information in accordance with applicable privacy laws.

6. Data Storage and Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes for which it was collected
• Meet legal, contractual, or regulatory requirements
• Resolve disputes and enforce agreements

Information is securely deleted or anonymized when no longer required.

7. Data Security

Tri-Media implements reasonable administrative, technical, and organizational safeguards to protect personal information, including:

• Secure systems and access controls
• Encryption and secure hosting environments
• Restricted access to authorized personnel
• Regular monitoring and security best practices

While we take appropriate measures, no system is completely secure, and we cannot guarantee absolute security.

8. International Data Transfers

Tri-Media may store or process personal information in jurisdictions outside your country of residence, including where our service providers or infrastructure are located.

When transferring data internationally, we take reasonable steps to ensure appropriate safeguards are in place in accordance with applicable laws.

9. Your Rights and Choices

Depending on applicable law, you may have the right to:

• Access your personal information
• Request correction of inaccurate or incomplete information
• Withdraw consent (where applicable)
• Request deletion of your personal information
• Object to or restrict certain processing activities
• Request information about how your data is used

To exercise these rights, contact us using the details provided below.

10. Marketing Communications

If you receive marketing communications from Tri-Media, you may opt out at any time by:

• Using the unsubscribe link in emails (if provided)
• Contacting us directly

Transactional or service-related communications may still be sent where necessary.

11. Children’s Privacy

Tri-Media does not knowingly collect personal information from individuals under the age of 13 (or the applicable age of consent). If we become aware that such information has been collected, we will take appropriate steps to delete it.

12. Third-Party Links

Our website may contain links to third-party websites. Tri-Media is not responsible for the privacy practices or content of those sites. We encourage users to review the privacy policies of any third-party websites they visit.

13. Changes to This Privacy Policy

Tri-Media may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.

Updates will be posted on this page with a revised “Last Updated” date. Continued use of our website after changes constitutes acceptance of the updated policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Tri-Media Marketing Technologies Inc.
Email: think@tri-media.com
Address: 2 Beechwood Cres, Fonthill, ON L3E 0T3, Canada

We take privacy concerns seriously and will respond within a reasonable timeframe.